Hotdesking is the ultimate expression of remote working, allowing businesses to operate in a more streamlined and effective manner.
By giving workers the option to work away from the office, it’s no longer necessary for each employee to have a designated work station. The Times suggested that up to 30% of office space could be saved by operating such a policy.
Call options
IP phones
IP phones allow users to log in to the telephone system using a unique password. Their calls are now routed to that specific phone until they log out. Users can access the full functionality of the phone, including their voice messages.
Fixed-mobile convergence
A more advanced strategy, fixed-mobile convergence uses just one handset – and just one number. Users have access to the network, and can use the full functionality of a desk phone wherever they are. Furthermore, voice messages are stored in just one easily accessible mailbox.
Also, if the company WiFi system is in range, the phone knows to switch its network. This means that the phone is always accurately billed.
Data Options
Laptops with a WiFi connection
Each worker is issued with a mobile-enabled laptop. Once in the office, they connect wirelessly to an IP server or VPN. This eliminates complex wiring issues and means that office-based workers can quickly get to work.
Some workers, however, prefer to use a larger, desktop style screen and a larger keyboard. If this is the case, docking stations can be introduced, which gives users the functionality of a desktop.
Desktops wired to a VPN
Each desktop is wired conventionally to the network. Users then log in as and when they require. Any desktop must be able to be easily and quickly adapted for each user’s needs.
Checking presence and availability
Discovering the availability of members of staff can often be difficult. However, there are several applications that can provide employee visibility.
Users can see who is on the phone/diverted/online or available at a glance. Audio conferences can be set up at the click of a mouse and full desktop WebEx style video and voice conference can be performed.
For mobile and homeworkers this is an invaluable service that can help them make the most of their time and working day.
Find out more about working from home
Find out more about mobile working
What are the advantages of remote working
Frequently asked questions about remote working
